Action-priority matrix

Action-priority matrix

Need a boost with time management and prioritisation? Here’s an easy tool for you.

Everything you do has an impact and varying levels of difficulty. Where do you need to focus your effort?

High effort, but high impact: PLAN how you’re going to do this. How can you break down the task into manageable chunks?

Low effort, high impact: IMPLEMENT. These are your quick wins! How many can you get done today?

Low effort, low impact: CONSIDER how it would make you feel having done this. Good? Do it. Is it necessary? Do it.

High effort, low impact: KICK OUT already. If you think there’s some compelling reason why you need to do it, consider whether it’s actually in the right category.

I like to use this exercise with my clients. It’s a great way to focus, particularly when you’re feeling overwhelmed and don’t know where to start. Draw the chart on a large sheet of paper. Write down all the things on your to-do list on post-its for easy rearranging and categorisation. Assign a category to each of them and stick them in the appropriate quadrant of the chart. Now challenge yourself to get everything in the right category. It helps with a coach guiding you 😉

– Written by Natalie Snodgrass Tan, Quiet Space Ltd

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